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Features

Built for the way tours actually run

From the first routing draft to the last settlement, every department works from the same tour, and nothing goes out until a manager says so.

Schedules & day sheets

The day, for every person

  • Tour, days and timed schedule items for show, travel, off, rehearsal, load-in and press days
  • Personal day sheets: each person sees only their department's or their own items
  • Manager approval before anything reaches the crew, with a change queue showing old against new
  • Automatic change alerts, only to the people affected, and a record of who opened each sheet
  • Schedule templates, shift selected items by minutes, and copy a day to other dates, all with undo
  • Split party: band and crew on separate timelines on the same day
  • Weather on every show day, calendar feeds for phones, and print or PDF
Day sheets for every day of the tour with their status: sent, draft or changes to send
Planning

See the whole run at once

  • Month calendar colored by day type, and a route map with miles between stops
  • Tasks with an owner, due time and reminders, plus "not now" and undo
  • Press and publicity items: interviews, radio, meet and greets, with contacts
  • Keyboard shortcuts on a computer
The tour calendar for November 2026, each day colored by show, travel or day off
Travel

Confirmations in, itineraries out

  • Drop many PDFs, emails or screenshots at once; Tour Runner reads them and a manager accepts each item
  • Flights, hotels, rooms and ground transport per person, with traveler profiles and passport-expiry warnings
  • Flight and ground grids for the tour or a date range, exported to Excel, CSV or PDF
  • Rooming lists for the hotel, rooms assigned by department, and cost per room
  • Charter flights with operator, tail number, FBO, wheels-up and a names-only manifest
  • Live flight status and booking for the whole party in one approval (coming soon)
Flights for eight travelers waiting for one approval
Buses & trucks

The road is part of the tour

  • Buses, trucks and vans with drivers, bunks and who rides each leg
  • Drive legs with miles and times, and a legal driving-hours check
  • Layover rooms for drivers and bus Wi-Fi on everyone's phone
  • Fuel and vehicle costs straight onto the tour budget
Vehicles and drives: two buses and a truck with drivers, riders and layover rooms
Money

Settlements, merch and the budget

  • Per-show settlement: flat, percentage of gross or net, guarantee versus, and door deals
  • Ticket levels and comps, off-the-top, venue and production expenses, caps and walkout bonuses
  • The math shown step by step, e-signed by the promoter's rep and the tour manager, as PDF or spreadsheet
  • Merch: sizes, nightly counts on a phone, venue fees, tax and card fees, and nightly or tour settlement
  • Budget against actual that fills itself from travel, vehicles, receipts and settlements
  • Per diems, cash floats and receipts with approval, and crew never see costs
The tour budget by category with budget, spent and what's left
Stage & audio

Set lists, stage plot and input list

  • Set lists with song order, key, length and notes, and a big-print stage copy
  • Drag-and-drop stage plot drawn to size in feet, with risers, amps, wedges and power
  • Input list with mics, DIs, stands and phantom power, plus a mic package summary
  • Monitor and in-ear mixes, and a one-click tech rider PDF for the house engineer
The big-print stage set list
A show day's schedule on a phone
People

Crew, onboarding and messages

  • Crew directory with each person choosing what contact details others see
  • Onboarding packets: W-9 with e-sign, agreements, and license, CDL, medical card, insurance and passport expiry reminders
  • Tax IDs and bank details encrypted, with only the last four shown
  • Chat by tour and department, direct messages, announcements with read receipts, polls and safety check-ins
  • Email notices each person chooses, and text messages (coming soon)
The crew page with people by department
Venues & advance

A venue library that gets better every tour

  • Hundreds of venues with photos, capacity and facts by department
  • Tech packs read automatically, and venues get an edit link a manager approves
  • State tabs and a search by size, kind of venue, city or distance from the next stop
  • Caterer and runner links that show only the head count, dietary needs and their list
The venue library with photos, state tabs and search
Documents & sharing

Paperwork that goes out right

  • Branded tour book PDF for everyone, one department or one person, and a one-day PDF
  • Guest lists with limits, request cutoffs, approvals, a will-call sheet and envelope labels
  • Share one tour with a promoter or vendor, limited to what you choose, and stop it anytime
Tour book cover
A tour book day page
Under the hood

Made to be trusted

Private by design

Passport numbers are never stored. Tax IDs and bank details are encrypted. Crew never see costs.

Works with no signal

What you've opened stays on your phone for flights, buses and basement dressing rooms.

Undo everywhere

Shifts, copies, accepts and dismissals can all be undone, so nobody is afraid to click.

Want the walkthrough?

We'll show you a full sample tour and answer your questions about your own.

Take the 10-minute tourBook a demo